Policies

Policy Type
 Description
Fees
 		It is the policy of the department that program participants help defray the overall cost of the activity (i.e., equipment, facilities, staffing, etc.) through the assessment of fees and charges. However, the department does not wish to exclude children who are unable to pay these fees due to hardships that may occur. Parents who feel they are unable to afford the fees for a program should contact the park and recreation director prior to registration.
Insurance Coverage
 		The Germantown Park and Recreation Department does not carry medical or hospital insurance for injuries or illness participants may sustain in programs. Prior to registering, you should review your health insurance policy for coverage. Absence of personal health insurance coverage does not make the Park and Recreation Department responsible for payment of participant’s medical coverage. All persons participating in department sponsored activities must provided their own insurance and assume risk for all injuries. The department will not be liable for personal liabilities or accidents.
No Smoking / Alcohol Use Policy
 		A reminder to program participants: The use of all tobacco products or drinking of alcoholic beverages on premises owned by the Germantown School District is prohibited by state law. Your cooperation in upholding this law is necessary.
Nonresident Registration
 		For registration purposes, a nonresident is anyone who does not reside within the corporate boundaries of the village and does not pay property taxes to the village or the Germantown school district. In the case of nonresident participation, nonresident users contribute an additional fee or surcharge to offset their non-tax status for programs.
Notice Nondiscrimination
 		It is the policy of the Germantown Park and Recreation Department that no person shall, on the basis of sex, race, national origin, ancestry, creed, marital or parental status, age, or disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity, including employment.
Refund Policy
 		Refund of fees in recreation activities shall be made under the following conditions:
  • Department Cancellation: Persons registered for the program that is cancelled by the department for sufficient reasons (i.e., lack of enrollment) shall receive a full refund of fees or credit for a future program, whichever the registrant prefers.
  • Field Trips, Craft Classes, and Kids Klub: Refunds will not be issued for these programs as the department is responsible for full payment of enrollment totals. Kids Klub cancellations must be made two weeks prior for credit or refund. Refunds will not be issued for these programs as the department is responsible for full payment of enrollment totals. Kids Klub cancellations must be made two weeks prior for credit or refund.
  • Participant Cancellation: Cancellations can be made up to three working days prior to the start of a program unless otherwise indicated. Participants will receive a refund less $5 service charge for each transaction or a fee credit to a future program, whichever the registrant prefers. If an injury occurs after the start of a program, but before it is 50% completed, a prorated credit will be give upon receipt of doctor’s excuse. No refunds or credits will be issued once a class or program has started. There is no prorating of class or program fees.
  • Youth Sport Leagues: Refunds or credits will not be issued once coaches have had their information meeting.
Safety Issues
 		The Germantown Park and Recreation Department is committed to conducting programs and activities in the safest manner possible and holds the safety of participants in the highest regard. Participants and parents registering their child in recreation programs must recognize that there is an inherent risk of injury when choosing to participate in recreational activities. The department continually strives to reduce such risks and insists that all participants follow safety rules and instructions. If you find a real or potential safety hazard in one of our parks or facilities, please call 262-250-4710.
School District Resident
 		For registration purposes, a school district resident is anyone who resides within and pays taxes to the Germantown school district but does not pay Village of Germantown property taxes. School district residents will not be assessed a nonresident surcharge when registering for any program or league that utilizes Germantown school district facilities. However, if a school district resident registers for a program or league that utilizes a village facility, a nonresident surcharge will be assessed.
Village Resident
 		For registration purposes, a resident is anyone who lives within the corporate boundaries of the Village of Germantown and pays property taxes to the Village of Germantown and the Germantown school district.
Waiting List
 		If your desired class is filled, you will be notified and placed on a waiting list. The department will make every effort to accommodate those on the waiting list (i.e., adding classes, etc.). If any openings become available, we will go to the waiting list to fill the classes.